Policies

Weather

 

If Summer at Norwood experiences inclement weather (excessive heat, rain, hail, etc.), campers will remain indoors for their activities.

 

In the event of thunder and/or lightning during carpool, all campers will remain indoors. Campers will not be dismissed for carpool until 30 minutes after the last sign of thunder or lightning. Parents may park their car in the lower school parking lot and come into the building to pick up their campers if they wish.

 

Payments and Deposits

 

A non-refundable, non-transferable $150 deposit per camper/per session is due upon registration for registrations completed before May 1, 2019.  An option also is available to pay the balance in full at registration. Camper balances must be paid in full by May 1, 2019 and registrations occurring after May 1, 2019 require full payment at the time of registration.  Acceptable forms of payment include cash, check, e-check, and credit card (Visa, Mastercard, Discover - No American Express).

Refunds

 

A request for refund must be submitted in writing and sent via email, fax, or mail prior to May 1, 2019. The non-refundable deposit of $150 (per camper/per session) will be deducted and the balance will be returned in the method it was received. No refunds will be given after May 1, 2019. Requests for refunds for the Before Care and After Care program must be submitted in writing at least one business day prior to the beginning of the session. Refunds for Before and After Care will not be given if a request is made after the session has begun.

 

  • Send requests via email to summer@norwoodschool.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it by May 1, 2019.

  • Send requests via fax to 301-841-4642 by May 1, 2019.

  • Send requests via mail to: 8821 River Road Bethesda, MD 20817. Mailed requests must be postmarked by May 1, 2019.

Enrollment Change Policy

 

Program/Session changes

There is a deposit of $150 per camper/per session for each Summer at Norwood program. The balance for all programs is due by May 1, 2019. All deposits are non-refundable and all payments are non-refundable after May 1st. The non-refundable $150 deposit (per session, per camper) is not transferable. Any payments made exceeding the non-refundable $150 deposit may be applied to another program and/or session prior to May 1, 2019. Registrations submitted after May 1st require full payment at the time of registration and these payments are non-refundable. Transfers of registrations and funds from one session to another of the same season may be allowed at the discretion of the Director of Auxiliary Programs with regards to extenuating circumstances, less the deposit of the original session, and any applicable discounts. Transfers will not be granted once a session has begun. 

 

Combo Camp class changes

Combo campers participate in two classes (morning and afternoon) during any given session. Class changes made before the session start date are allowed without penalty and are subject to availability. There will be a $10 administration fee, in addition to the camp tuition fees and/or any applicable material fees, for any request to change classes after the second day of each session. Any materials fees paid for a class from which the camper is being switched will not be refunded unless the switch is made before the session start date.

 

Minimum Enrollment

 

Required minimum enrollment numbers apply to all programs and classes. Summer at Norwood reserves the right to cancel or combine classes or programs if the minimum number of registrants is not met. Some classes also have maximum enrollment numbers. Early registration is always recommended.

 

 

Pro-Rating/One-Week Options

 

Summer at Norwood does not pro-rate fees for any programs or classes.  Summer at Norwood offers a mix  of one-week and two-week programs. One-week options are available for each of the two-week sessions (Sessions 4 and 5) for our Combo Camp and Junior Day programs.   Please note that the one-week option is subject to availability and that Combo Camp class offerings are limited for the one-week option during Sessions 4 and 5.  You may request information on how to register for a one-week option HERE.

 

Accident/Illness Policy

 

Please do not send your child to camp if he/she feels ill. Parents are advised to keep their camper(s) at home if any of the symptoms below are applicable.

 

  • Fever 100 degrees F or more

  • Diarrhea or abdominal cramps

  • Head Lice

  • Unidentifiable or contagious rashes

  • Eye, ear, or throat infections that in inhibit "normal" play

  • Nausea and/or vomiting

  • Any known or suspected communicable disease

  • Persistent headaches

 

Any camper with the above signs and symptoms will be directed to our camp nurse, and the parent/guardian will be notified immediately. If a parent/guardian is not available, a phone call will be made to the emergency contact person. If the emergency contact person is not available, the child will be kept comfortable until someone is reached. In case of serious injuries/illnesses (concussions, broken bones, severe cuts, internal trauma, spike in temperature, etc.), "911" will be called, followed by the parent/guardian.

 

Following an illness, campers will be readmitted to the program when they have no longer exhibited the above symptoms for at least 24 hours, without the aid of medication.

Administering Medication

 

Summer at Norwood is prohibited by law from administering or distributing any medication without a physician's order. In order to distribute medication to your camper, Summer at Norwood must have a completed and signed a Medication Administration Form on file. By law, Medication Administration Forms must be signed by both a guardian and a physician.  These forms can be downloaded from the Already Registered section of the website, under the Camp Forms heading. Summer at Norwood CANNOT accept telephone permission to administer medication to campers. Summer at Norwood CANNOT accept medical forms from other schools or camps.  All medication must be provided in its original container and will be administered by Norwood's camp nurse.

 

Allergies

 

Summer at Norwood is not a nut-free camp, however, we do our best to accommodate our campers with allergies. All campers are encouraged not to bring foods that contain nuts. During lunch and snack periods, a nut table is designated and any campers who have a food item containing nuts are assigned to sit at this table.  Campers with life threatening allergies must have a completed Allergy Action Plan on file, signed by both a guardian and a physician.  This form can be downloaded from the Already Registered section of the website, under the Camp Forms heading.

 

Lunch and Snacks

 

Campers should bring their own lunches or order a lunch through Smart Lunches. With the exception of designated Pizza Fridays, lunch will not be provided. Families will be sent a camp calendar before the beginning of each session that shows the date of each Pizza Friday. Campers can bring their own snack if desired, but Summer at Norwood will provide drinks and snacks during the day. Lunches will be kept at room temperature. Refrigeration and/or heating are not available. In the event that a camper forgets their lunch, a call will be placed to the parent and Summer at Norwood will provide an emergency lunch if the parent is unable to bring a lunch to camp. A $5.00 fee will apply for each emergency lunch provided.

 

Arrival

 

Morning carpool begins at 8:45 a.m. All campers may be dropped off at the upper circle, where they will join their classes on the courtyard (weather permitting). Parents may also park in the parking lot, then walk with their campers to join their classes. Campers arriving before 8:45 a.m. must be registered in the Before Care Program, which begins at 7:30 a.m.

 

Late Arrival

 

Campers who arrive after 9:15 a.m. must be escorted to the Summer at Norwood office and signed in by a parent or guardian. This ensures the accuracy of our attendance records.

 

Dismissal

 

Afternoon Carpool begins at 3:00 p.m. (Junior Day campers registered for the half-day option will be dismissed at 12:00 p.m.). All campers should be picked up at the upper circle, unless otherwise designated. Carpool signs are required and must be displayed when picking up campers. Campers who are not picked up by the end of afternoon carpool will be registered as a daily drop-in to the After Care program and must be signed out by a parent or guardian. After Care Daily drop-in charges will be applied after 3:20 p.m. and must be paid upon sign out.

 

Early Dismissal

 

Please notify the Summer at Norwood Office via email, phone, or note of any camper who needs to leave camp before their normal dismissal time. The notification should include the date, camper's name, time of dismissal, and the name of the person picking up the camper. Campers leaving early can be picked up from the Summer at Norwood Office and must be signed out. There will be no early dismissals after 2:45 p.m.

 

Authorized Pickup Policy

 

Carpool signs will be emailed to families prior to the beginning of each session and must be displayed when picking up campers. It is the responsibility of the family to supply a carpool sign to any individuals who are authorized to pick up their camper. Summer at Norwood will not release campers to persons who do not have a carpool sign, or who have not been designated by a parent or guardian as an authorized pick-up person via email, phone, or note. Summer at Norwood reserves the right to require any adult picking up a camper to present a current photo ID. If you have made a last-minute carpool arrangement for the afternoon, please notify the Camp Office before 2:15 p.m. on that day.

 

 

Behavior Policy

 

Campers are expected to treat each other with dignity, to be polite and courteous to peers and adults alike, to care for all property and grounds, and to help preserve a clean, well maintained, and safe camp environment. Summer at Norwood reserves the right to dismiss anyone from camp who behaves inappropriately. Any camper who exhibits behavior that interferes with instruction and/or teaching, learning, enrichment, or pleasure of other campers and staff, will be dismissed from that program without refund. Repeated or severe violations will forfeit the option of re-enrollment.

Toilet-Trained Policy

 

All campers must be toilet trained to attend Summer at Norwood.  Please see Summer at Norwood's Toilet-Trained Policy and definition.  Summer at Norwood reserves the right to dismiss campers who demonstrate that they are not toilet-trained to the standard's of the policy.  

Please Note...

 

In the event of any failure or delay in Summer at Norwood's performance resulting from causes beyond our reasonable control and occurring without our fault or negligence, including, without limitation, Acts of God, fire, pandemic, government restrictions, wars, and insurrections, the tuition obligations shall continue, and Summer at Norwood shall not be liable for any such failure or delay in its performance.

Summer at Norwood

8821 River Road

Bethesda, Maryland 20817

Phone: 301-841-2254

Email: summer@norwoodschool.org

Norwood School is a coeducational independent day school with approximately 450 students in pre-kindergarten through eighth grade.  Norwood's child-centered program inspires confident, compassionate, independent, and creative thinkers who embrace lifelong learning.  Learn more at www.norwoodschool.org